Privacy Policy

Effective Date: 12/10/2024

This Privacy Policy describes how My HOA Voting ("we," "our," or "us") collects, uses, and shares personal information from users ("you," "your") when you use our website to participate in HOA voting and related activities. We are committed to protecting your privacy and ensuring your personal data is handled responsibly. We do not sell or share any personal information. Personal information includes names, email addresses, regular addresses, phone numbers, etc.

1. Information We Collect

We may collect the following types of information when you use our website:

• Personal Information: Includes your name, email address, home address, HOA membership details, and other information required to verify your identity as an HOA member eligible to vote.
• Voting Information: Includes your voting selections, participation status, and other related data during elections or decision-making events.
• Technical Information: Includes your IP address, browser type, device information, and browsing actions through cookies and similar technologies.

2. How We Use Your Information

We use the information we collect for the following purposes:

• Verification: To verify your eligibility to vote in your HOA elections and ensure the integrity of the voting process.
• Voting Process: To administer and manage voting, including counting and recording votes, confirming participation, and ensuring compliance with HOA governance rules.
• Communication: To send you updates, reminders, and important information related to HOA voting and website updates.
• Security and Compliance: To protect against fraudulent activity, ensure website security, and comply with legal obligations.

3. How We Share Your Information

We may share your information under the following circumstances:

• HOA Administrators: Relevant information may be shared with your HOA's board or administrators to verify voting eligibility, manage elections, and certify results.
• Service Providers: We may use third-party service providers to assist with website hosting, data processing, and communication services. These service providers are required to maintain the confidentiality of your information.
• Legal Requirements: Information may be disclosed when required by law, such as in response to a court order or government investigation.

4. Data Security

We are committed to safeguarding the quality and integrity of your personal information. My HOA Voting has implemented robust technologies and security measures to protect your stored personal data against unauthorized access, misuse, alteration, unlawful or accidental destruction, and accidental loss. As new technologies emerge, we will continue to enhance our security protocols to ensure the highest standards of protection.

5. Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements.

6. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal information:

• Access: You can request access to the personal information we hold about you.
• Correction: You can request corrections to any inaccuracies in your personal information.
• Deletion: You can request the deletion of your personal information, subject to certain legal requirements.
• Objection: You can object to the processing of your personal data in certain circumstances.

To exercise any of these rights, please contact us at here.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our website, analyze website traffic, and personalize content. You can control the use of cookies through your browser settings.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites, and we encourage you to review their privacy policies.

9. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by posting the updated policy on our website.

10. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at here